Support to the RUP for goods, services and works procurement

Martino & Partners supports the Contracting Authorities in the design and management of procurement for the acquisition of goods, services and works.

At Martino & Partners, the design of tenders begins with the correct definition of the tender strategy based on the contracting authority’s objectives.

The tender strategy consists of an analysis of public demand and an analysis of the supply market.

Analyzing public demand and the supply market helps define the technical and performance requirements, both minimum and rewarding, which promote maximum participation of the supply market in the tendering process.

The tender strategy aims to verify and define the tender limits, the contractual duration, the subdivision into lots and any participation and award limits in order to ensure maximum participation and competition for SMEs.

This approach allows to better define the award criteria to be used (price or MEAT with the relative weights) and the choice of the economic award formulas capable of encouraging / discouraging the economic aggressiveness of the offers.

This approach allows you to carry out all the assessments and analyzes necessary for choosing the correct contractor selection procedure in relation to the different thresholds and the type and complexity of the contract.

Martino & Partners assists the RUP (Responsible for Procurement) in drafting all tender documentation, incorporating the indications and needs expressed by the Contracting Authority

The administrative technical support covers the entire process of the tender procedure from:

• acquisition of the CIG – Unique tender code – to verify the formal correctness of the draft provisions and minutes drawn up by the Contracting Authority
• Publication of notices and calls for tender in accordance with current regulations, to administrative documentation (tender specifications, bid templates, contract outline); and technical documentation (including the special specifications) prepared based on the results of the bidding strategy (lots, access requirements, selection criteria, award formula).
• letters of invitation, in the case of sub-threshold procedures pursuant to art. 36 until the drafting of the contract scheme
• award of the contract execution procedure with the support of the Contract Execution Director – DEC.

Martino & Partners supports the Contracting Authority in the management and implementation phase of the tender, providing support for:

• Publication and clarifications -analysis and processing of responses to clarifications requested by economic operators.
• Evaluation of administrative envelopes – analysis of the administrative envelopes presented and verification of compliance with the tender documentation and requirements.
• Instructional support and admission provision – in case of documentary deficiencies, preparation of request letters (as per art. 101of Legislative Decree no. 36/2023) and evaluation of any exclusion measures to be taken, including drafting of related acts.
• Management of technical and economic envelopes – opening of the technical envelopes, also through the e-procurement platform, drafting of the appointment of the Commission, which must take place in compliance with the provisions of art. 93 of Legislative Decree no. 36/2023, opening of the economic envelopes, definition of the final ranking;
• Anomaly evaluation – evaluations on the cost structure and the congruity with respect to the discount presented in the tender.
• Access to documents – analysis of the access requests received, to the preparation of the documentation of response from the Contracting Authority to the request for access to the documents.
• Awarding and stipulation – verification of the requisites also of morality of the successful tenderer and control of the requirements as required by Article 80 also through the AVCpass system of ANAC.

In the contract execution phase, Martino & Partners handles the preparation of extrajudicial opinions and management of the supplier in case of issues during contract execution.

Organization and management systems

Our profound knowledge of public administration and its functioning enables us to assist the Authority in defining and organizing its internal processes.

Martino & Partners provides support for the start-up and ongoing management of Single Procurement Stations (SUA) and Single Procurement Centers (CUC), for which we offer assistance in the creation or revision of Agreements and Regulations.

For individual Administrations, we offer support in the creation of organizational regulations and operational procedures for all stages of the procurement process (planning, management, and control).

We design supplier lists and rotation principle management mechanisms